Travel Grant

The Doctoral School is sponsored financially by NAWI Graz. An annual budget is available to help finance student participation in national and international research conferences or workshops.

• Students must be members of the Doctoral School Molecular Biology and Biochemistry of the University of Graz

• Students have to actively participate in the meeting through a poster or oral presentation of research results

The Doctoral School funds applications according to NAWI Graz guidelines. The amount of support is therefore limited and may vary according to the number of applications. Travel grants are intended to co-finance, not cover all expenses.

1) Submit a Travel Grant application for Doctoral School funding well in advance.

• you will be notified of the decision as soon as possible

2) File the university’s "Antrag auf Freistellung und Reisekostenzuschuss" (application für travel allowance) at the office of the Doctoral School.

• if the anticipated cost of the trip exceeds the amount of DS support make sure that the difference will be covered by other sources. Determine with your supervisor how the remaining expenses will be financed. If grant money is involved, make sure that the University’s project account number and the signature of the project holder is on the form BEFORE you hand it in at the Doctoral School.    
• The form has to be sigend by the DocSchool-Director/ adminstration BEVOR you submit it

•  Submit the form at the Doctoral School at least 6 weeks before your journey starts.

3) Pay all expenses by yourself and save the receipts

• Remember: You can only get reimbursed for expenses with original receipts. Do not use Smart-Phone-tickets!

4) Within 3 months after your return (not later than the beginning of December the same year) file the university’s "Reisekostenzuschuss-Abrechnung” (Travel allowence payment/ refund)

• Fill in the form; if expenses are partially covered by a different grant make sure the account number and signature is on the form before you file it at the Doctoral School

• include all your original receipts; TAPE or GLUE all smaller receipts to a DinA4 sheet (DO NOT STAPLE)

• for bills that were paid online via credit card (e.g flight, hotel ) bring the booking confirmation plus a copy of your credit card statement

• add a DinA4 copy of your poster or the acceptance notification for a talk

Link to the travle application/ refund form: intranet--> Personaresort--> Formulare --> Reisen--> Englische Formulare

For more questions please contact the Doctoral School representative/ administration.